COMMUNITY PRESERVATION COMMITTEE

COMMUNITY PRESERVATION COMMITTEE

DECEMBER 28, 2006

MINUTES

MEMBERS PRESENT: George Bailey, Arnold Kublin, Arnold Cohen, Peg Arguimbau, Corey Snow, Robert Young, Janet Sargent-Tracy

MEMBERS ABSENT: None

VISITOR LIST

Mary Tobin 120 Glendale Rd.

Alice Cheyer 1 Glenview Rd.

Lois Miller 112 Glendale Rd.

Katherine Roth 54 Huntington Ave.

Paul Skolnik 174 Billings St.

Edward Abrahamson 119 Glendale Rd.

Chuck Goodman Lincoln Road (Representative Finance Committee)

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Meeting was called to order @ 7:05 p.m.by Chairman Bailey

Mr. Kublin asked to discuss a personnel issue regarding the role of the Committee Secretary. Following Committee discussion, the meeting proceeded.

Agenda for December 28, 2006 Meeting

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MINUTES

Community Preservation Meeting Minutes of December 14, 2006 were reviewed by committee members and accepted as written

Mr. Young moved to accept the minutes as written

Seconded by Mr. Kublin

All In Favor

CHAIRMAN REPORT

Mr. Bailey distributes and reads Chairmans report

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He said he would submit the same Town Meeting Article wording as was used in November for the May meeting. He noted that the actual motion for administrative funds would probably be limited to 5% from the Town share and the remaining subject to receipt of the State “match” in October 2007.

Discussion followed on the notice that Mr. Bailey sent to the Advocate and the Community Bulletin Board on the website citing the closing “late filing” requests by the Selectmen and the school Committee. Mr. Young questioned that it was done without a Committee vote. Mr. Bailey response was that there simply wasn’t time.

Committee discussion also followed Mr. Bailey’s discussion of his visit to the Historical Committee to discuss the questions of Mr. Young voting at the direction of the Committee rather than on the basis of his individual judgement. Mr. Young explained his approach and a discussion of the various committee members voting followed. Discussion ensued over the role of the committee members with respect to the MBNA issue, Mr. Bailey noted that he has circulated his response to a letter to the Selectmen which was copied to the CPC from MBNA regarding his statements on the MBNA project. Ms. Miller requested a copy.

Ms. Arguimbau wished to be recorded that she did not agree with Mr. Bailey’s use of the quotation from former State Secretary of Commonwealth Development Doug Foy regarding the relative importance of housing over open space for communities like Sharon.

TREASURE’S REPORT

At this time Mr. Snow, Treasurer has nothing to report

Mr. Goodman questioned the Treasurer on the funds available with the Town Treasure and read the information he had obtained from the Town Accountant. He was told that the CPC know exactly what funds are available. And was given an updated amount which incorporated the funds appropriated by the Town Meeting.

Balance after funding items approved by Town Meeting $446,600.00

Represents the amount that could potentially be used toward the Horizons for Youth purchase instead of borrowing the full amount ($1.2 Million)

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CALENDAR ‘07

The Selectmen’s final dates for acceptance of Warrant Articles for the May annual Town Meeting is petition articles for Monday January 15, 2007 and all others, i.e. CPC by Monday Jan 22, 2007. It was suggested that the items to be recommended by the CPC any articles being submitted for inclusion under CPC Town Meeting umbrella article, be complete by sometime in March in order to meet the printing schedule for the Finance Committee.

Ms. Arguimbau moves that the schedule for the next four CPC meetings be as followed:

January 25, 2007

No February Meeting

March 1, 2007

March 22, 2007

April 26, 2007

Seconded by Mr. Young

All In Favor

AWARD LETTER #003 - HOUSING AUTHORITY

Mr. Bailey presents to the committee Sharon Housing Authority Award Letter # 003 - with acceptance form - Hixson Farm Road - Roofing Project for the amount of $136,000.00

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Ms. Arguimbau makes a suggestion that each award letter that is presented, should also have, a separate release form that needs to be filled out when project complete.

Separate acceptance form will be discussed at next Community Preservation Committee Meeting

Mr. Young makes a motion to accept the reworked corrected version of the Sharon Housing Authority project with an attached acceptance form.

Seconded by Mr. Kublin

All In Favor

AWARD LETTER #005 - CONSERVATION COMMISSION

Mr. Bailey presents to the committee Open Space and Recreation Plan Award Letter # 005

for the amount of $10,000.00 including benchmark: Committee selection, public hearings and completion.

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Ms. Arguimbau moved to amend, so as to send notification to the Sharon Community Preservation Committee when the project has commenced, when updates on project are requested and finally upon completion.

Seconded by Mr. Kublin

Mr. Bailey opposed

Remaining committee members in favor

Award Letter amended

Mr. Young moves to amend award letter

Seconded by Ms. Arguimbau

All In Favor

CONSULTANT

Interviewing for the position of consultant will be conducted on January 10, 2007 between 5:30 and 7:30 p.m.

EVALUATION/CRITERIA WORKSHEET

The purpose of the worksheet is to assist the CPC in determining the ranking of projects.

Ms. Arguimbau presented the committee with another proposed change to the Committees evaluation/ criteria worksheet regarding proposed projects for the Community Preservation Committees consideration. It is in Spreadsheet form.

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Discussion took place regarding spreadsheet. Changes have been suggested and were adopted unanimously. .

Ms. Arguimbau will be making changes and will have available for next meeting.

CPC PLAN

Ms. Arguimbau and Mr. Cohen questioned the need for a plan. Mrs. Roth reported that the Department of Revenue favored CPC’s developing plans. Mr. Bailey cited the recommendations of the finance Committee in the November Warrant and explained that the law required that a plan be devised, that this would be more of a strategic plan that would prioritization of projects in the evaluation process.

Town of Sharon Community Preservation Committee should develop its own CP Plan.

Community Preservation Plans are Public Documents.

Many can be found on Town Website that have adopted the Community Preservation Act.

Mr. Bailey has reviewed several of these documents and will make them available to committee members.

SCHOOL COMMITTEE - WAIVER

Dr. Jackson requested a waiver similar to the Selectmen’s waiver and Mr. Young responded to Assistant Superintendent Dunham with a lengthy discussion on projects eligible for CPA funding. Mr. Bailey reported that he had further discussion and that there would be at least one proposal forthcoming.

Mr. Snow moved that the CPC make a motion to extend the School Department submission of projects through January 15, 2007.

Seconded by Mr. Cohen

All In favor

MBNA #004b

Mrs. Miller is interested in making a presentation on behalf of MBNA

Discussion took place and several points were made regarding MBNA

Mr. Bailey said that he would seek answers to several questions of the MBNA including the details of incorporation, the MBNA membership, and he added that he had serious questions with respect to the appraisal presented by MBNA

1. Mrs. Miller reported that MBNA is Incorporated

2. Developer offered to sell land

3. MBNA would like the Conservation Commission to purchase.

4. Selling Price $850,00.00 with $150,000 being contributed from private sources and

$50,000.00 from MBNA

5. Mrs. Miller asked if the MBNA needs an independent appraiser, would Joel Tran (Summit Appraisers) be acceptable to the CPC

Ms. Roth of the CP Coalition reminded the CPC that the law requires that CPC’s cannot purchase without an appraisal and cannot pay more than the appraised value.

Mrs. Miller said the developer deadline is February 28, 2007

It was suggested that the developer be invited to attend a CPC Meeting

It was suggested that MBNA will be discussed at the January 25, 2007 meeting and CPC would like a presentation from submission individual or group of no more than 20 minutes

WATER PUMPING STATION #007

Will be discussed at March 1, 2007 Meeting